Resumption of activities
FAQ being updated following the transition to phase 3 of the activity resumption plans.
Please note that the following information and advice may be supplemented, clarified or adjusted as the situation, the instructions, and the proposed solutions evolve.
How will the resumption of the institution's activity be organized? (Updated 06/15/20)
Given the fact that the COVID-19 epidemic is under control, the government is relaxing the health & safety measures applicable across France. In this context and because the resumption of activities on site since May 11 has enabled more than 3,000 people to return to the campus in compliance with safety measures, the university has thus decided to activate Phase 3 of its resumption plan, as of June 15.
This new phase enables an accelerated and facilitated return to campus, provided the physical, sanitary and working conditions are in place (see the President's message of June 12). The university’s aim is to allow everyone to return to their normal work context, thanks to adapted organizational and support measures.
The broadening of the activity resumption plans (ARP):
- The definition, implementation and potential adjustments of the ARP come under the responsibility of the directors of each entity.
- Prior authorization from the security officer is not required.
- The manager of each entity is required to provide prior notification to the PILPSE [property, logistics, safety & environment department] so that :
- cleaning operations may be adapted to occupied premises only
- the logistics department teams may provide protective equipment to each person on site.
Note for the entity managers: The university is engaged in the responsible management of stocks and the efficient distribution of protective equipment for the safety of all. Therefore, the information provided upstream by the entity managers must be transmitted to the PILPSE at least three business days before the requested date of implementation (see the memo on Phase 3 of the Activity Resumption Plan - end of lockdown).
The absence of a reply is deemed as validation of the ARP. In the event of an issue, the ARP manager must be contacted within 72 hours to enable a joint response to any problems.
As of the date of implementation of the ARP, the entity manager undertakes to comply with the updated health instructions.
How will working conditions be organized after june 15? (Updated 06/15/20)
In the framework of Phase 3 of on-site activity resumption, each manager is requested, with regard to their peers and co-workers, to define the most appropriate working conditions to accommodate the continuity or return to a professional activity in the most normal conditions possible, while taking into account personal situations and constraints.
Note: organizational methods are to be defined with your supervisor.
Teleworking remains a possibility in certain circumstances (in particular pending the re-opening of primary and high schools on June 22), but its impact on the activity of the department must be strictly limited. The return to work on site is required of all staff members, in order to restore the most normal pace of activity as possible, while taking into account exceptional constraints for certain employees.
The organization of the resumption of activity must thus take into account the collective organization of the department, its tasks and priorities, individual duties, personal constraints (relative to health, transport or family, etc.), risks (isolation, etc.) and lastly the layout of the premises in compliance with health requirements.
What health safeguards have been implemented by the institution? ((Updated 6/18/2020)
The university is implementing the national health measures defined by the government, adjusted to its activities as a higher education and research institution.
In very practical terms, the university is providing each entity manager with masks and hand sanitizer.
In addition, cleaning procedures for the university premises have been adapted. A specific protocol is also in place for premises having accommodated a suspected or COVID-positive individual. Premises in use must be notified on a daily basis via a label on the door (‘Premises in use - cleaning required’), provided by the logistics department, to identify areas to be cleaned according to real use.
These health measures implemented by the establishment are not exclusive; it is the responsibility of each and every one of us to ensure the protection of all. Firstly, by adhering strictly to the safety instructions, in particular the protective measures (regular hand-washing, at least 1m social distance, etc.), in addition to the use of a mask, which is mandatory in all shared areas of the campus and in the presence of another person. Secondly, by ensuring daily cleaning of personal work areas (in particular computer keyboards, mouse and telephone, etc.) and systematic cleaning after use of shared equipment such as photocopiers and coffee machines.
These measures are to be implemented on a case-by-case basis in entities, departments or units under the supervision of each manager. For details of all recommendations, please refer to the health info sheets :
You are required to travel more than 100km from your home for professional reasons what is the procedure to follow? (Updated 6/18/2020)
Unlimited travel for professional reasons is now possible across Metropolitan France. The 100km limit is no longer in effect.
For travel across the Paris area :
which may entail transport by metro, you are reminded that the use of a mask is mandatory across the RATP network, and that from 6.30am - 9.30am and 4.00pm - 7.00pm, travel on the metro is permitted solely with an employer’s certificate, downloadable from the RATP website. This certificate is to be signed at the same time as the task order issued by your supervisor.
- As of June 15 midnight, all travel restrictions within internal European borders (land, air & sea) are lifted.
- Travelers arriving from European countries (EU countries, Andorra, Iceland, Lichtenstein, Monaco, Norway, San Marino, Switzerland and the Vatican) may enter France freely.
- However, France is maintaining, by reciprocity, restrictions with the Spanish and UK borders (mandatory 14-day quarantine for travelers).
- As of July 1, France will gradually open its borders to countries outside the Schengen area.
- Note: for business travel abroad, see the recommendations for travelers and protocols in place for each European country at https://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/
Is the use of a mask mandatory on unversity premises? (updated 06/18/2020)
Yes, a mask is mandatory when a distance of 1m cannot be maintained between people. You are therefore strongly advised to wear a mask in shared areas (halls, corridors and restrooms, etc.) You may remove your mask, taking care to handle it correctly, when working at your desk.
Will the university provide masks? (Updated 06/18/2020)
A stock of suitable masks is available from the manager of your entity. In addition, 18,000 re-usable masks are currently being distributed via the entity managers.
How is the cleaning of premises and surfaces ensured? (Updated 06/18/2020)
Cleaning procedures for university premises have been adapted, with the systematic use of a virucidal product and the suspension of operations which may project particles into the air. Ventilation systems are inspected regularly and premises are aired.
A specific protocol is also in place for premises having accommodated a suspected or COVID-positive individual. Access to these premises is prohibited for 24 hours, prior to cleaning and disinfection.
These health measures, implemented by the establishment, are not exclusive; it is the responsibility of each and every one of us to ensure the protection of all. Firstly, by adhering strictly to the safety instructions, in particular the protective measures (regular hand-washing, at least 1m social distance, etc.), in addition to the use of a mask, which is mandatory in all shared areas of the campus and in the presence of another person. Secondly, by ensuring daily cleaning of personal work areas (in particular computer keyboards, mouse and telephone, etc.) and systematic cleaning after use of shared equipment such as photocopiers and coffee machines.
Premises in use must be notified via a label on the door (‘Premises in use -cleaning required’), provided by the logistics department, to identify areas to be cleaned according to real use.
For detailed recommendations, see Guidance Document #4: Rules for adaptation of workspaces and use of common areas
My health condition makes me particularly at-risk for a serious form of Covid-19 and requires special measures to be taken. What should I do?
If you are likely to develop a serious infection from SARS-CoV-2 due to a "vulnerable" health condition, please contact the doctor at the university's occupational health service.
These vulnerable conditions, as defined by the High Council for Public Health, are detailed in the appendix to Guidance Document #2: Protection of vulnerable persons, which indicates the procedures to be followed.
I share my residence with one or more vulnerable persons. What should I do?
Please contact the human resources and workforce development [RHDS] department.
For detailed recommendations and the official list of categories of vulnerable conditions, please consult guidance document #2: Protection of vulnerable persons
I am pregnant; what should I do?
Please contact the human resources and workforce development [RHDS] department.
For detailed recommendations, please consult guidance document #2 Protection of vulnerable persons
I am experiencing one or more symptoms suggestive of Covid-19 while at work (cough, fever, fatigue, muscle pain, loss of taste and/or smell, headache, throat pain, diarrhea). What should I do?
Immediately isolate yourself in your office or in a room with a window until you are authorized to return home or taken into care, and contact the PCSI or dial 15.
If you are experiencing breathing difficulties or malaise, dial 15 immediately.
For detailed recommendations, see Guidance Document #1: Care of employees experiencing symptoms of Covid-19
I was in close contact with a person with a Covid-19 infection as clinically confirmed by a doctor or nasopharyngeal test. What should I do?
You are a "contact case" if you have been less than 1 meter from a confirmed carrier of Covid-19 for more than 15 minutes, whether in the professional or private sphere (source: Agence régionale de la santé [regional health agency]). You may thus have contracted the disease and become contagious in turn, even if you are not experiencing symptoms.
If this has occurred, please notify the occupational health service (email@example.com) and your immediate superior, self-isolate for 14 days, and comply with all mandatory health recommendations in your home.
For detailed recommendations, see Guidance Document #1: Care of employees experiencing symptoms of Covid-19 > procedure 4.
I've tested positive for Covid-19, and/or I am asymptomatic but have tested positive for Covid-19. What is the proper procedure?
If you have tested positive for Covid19, you must stay at home, wear a mask, isolate yourself from those you live with, list all persons with whom you have been in contact at the workplace in the last 48 hours, and notify both the occupational health service (firstname.lastname@example.org) and your immediate superior.
If you are experiencing breathing problems or malaise, dial 15 immediately.
For detailed recommendations, see Guidance Document #1: Care of employees experiencing symptoms of Covid-19 > procedure 3
I am experiencing one or more symptoms of Covid-19 while not at work (cough, fever, fatigue, muscle pain, loss of taste and/or smell, headache, throat pain, diarrhea). What should I do?
If you are not experiencing breathing problems and/or malaise, stay at home, isolate yourself from any other persons living with you, wear a mask, make an appointment with your doctor, contact any persons with whom you have been in contact in the last 48 hours, and notify your immediate superior.
If you do experience breathing problems or malaise, dial 15 immediately.
For detailed recommendations, see Guidance Document #1: Care of employees experiencing symptoms of Covid-19 > procedure 2
How can I get a protective mask?
The university will provide masks for all personnel for their professional activities.
For your private life, the following arrangements have been made, depending on where you live:
Bordeaux urban community
The 28 municipalities constituting the Bordeaux Metropole have set up a mask distribution system for residents of the Bordeaux urban community. Distribution is now underway to the mailbox of each residence.
- If you live in Bègles, Bordeaux, Blanquefort, Carbon-Blanc, Le Taillan-Médoc, Mérignac, Pessac, Talence, or Villenave-d'Ornon, and have not received a mask by May 18, contact the number provided by your local town hall to obtain one.
- Below are the contact points for each of these municipalities:
Nom de la commune
0 800 39 33 33 (Free number)
05.56.84.64.52 (from Monday to Friday - from 10 a.m. to 5 p.m.)
- If you live in Ambarès-et-Lagrave, Ambès, Artigues-près-Bordeaux, Bassens, Bouliac, Bruges, Cenon, Eysines, Floirac, Gradignan, Le Bouscat, Le Haillan, Lormont, Martignas-sur-Jalle, Parempuyre, Saint-Aubin-de-Médoc, Saint-Louis-de-Montferrand, Saint-Médard-en-Jalles, or Saint-Vincent-de-Paul, and have not received a mask by May 18, you may contact your local municipal authorities for such purpose.
Agen urban community
If you live in one of the municipalities of the Agen urban community, masks will be provided to all bus network subscribers by the agglomeration of Agen and Kéolis.
For any questions, please contact 05 53 69 47 47.
Périgueux urban community
If you live in one of the municipalities of the Périgueux urban community, the city is organizing mask distribution for all residents over the age of 10 upon presentation of an identity card and proof of address.
For this purpose, the city of Périgueux is establishing 7 distribution points located in the various districts of the city, which will operate continuously from Monday May 11 to Friday May 15, 2020 from 9 am to 5 pm.
Other places of residence
Protective mask distribution operations are being set up all around France. If you live in a municipality that is not part of the urban communities of Agen, Bordeaux or Périgueux, please contact the local authorities for your place of residence.
Updated on 27/08/2020
National 'green number' (information about the virus only): 0 800 130 000.
In case of difficulty breathing, call 15 or 112.
Workplace healthcare division
Occupational Health Service
For any questions about the virus, symptoms, prevention measures.
+ 33 (0)5 40 00 6060 / 3711
Contact by email
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