Latest updates [Update 05/27 - 5:15 PM]

All the updated information and latest messages from the President of the University of Bordeaux about the Covid-19 epidemic are available on this page.

[UPDATE 05/27 - 5:15 PM]

Ladies and Gentlemen,

Dear Colleagues,

The national health regulations are easing and we are all delighted at this gradual return to “normality”, in both our personal lives and work.

In the professional context, working from home will no longer be a national requirement from 9 June. Activities that were being conducted remotely will now be able to resume face-to-face.  An explanatory note from the Director General of Services (in french, soon to be translated) will outline the new arrangements in terms of organization from 9 June, in preparation for the upcoming academic year.  Our aim is to return to working on site, while maintaining the possibility of working from home for those activities that allow it.  From that date, meetings can also be held in person, while respecting health guidelines and a limited capacity of 50% per room. Events such as scientific conferences, cultural events or campus social events will be able to resume in accordance with preventive health guidelines (please refer to the “Events” section, updated on 25/05 - in french, soon to be translated).

It is essential that we should all remain most attentive, both collectively and individually, as the virus continues to circulate. We must therefore respect the obligation of wearing a mask on campus and take special care to air the premises regularly. In addition, staff members who wish to do so can carry out a weekly self-test before coming to the university.

Health guidelines and FAQs are available on the university website and have been updated to reflect the new measures. We thank you for reading through them and we would like to remind you that you can also reach us by email (covid@u-bordeaux.fr) if you do not find an answer in these documents or on the Covid online pages.

 

We are trusting you to take care despite the feelings of freedom of the last few days, and we are looking forward to welcoming you back to campus very soon.

Manuel Tunon de Lara,
President

Vincent Moreau
Director General of Services

[UPDATE 05/17 - 10:30 AM]

Dear Students,

Dear Colleagues,

As early as next week, we will have nasal test kits for SARS-CoV-2 to detect people who are carrying the virus but showing no symptoms. Their use complements – without replacing - the existing health measures: systematic compliance with prevention measures, self-isolation and testing if in doubt of contamination, and vaccination.

These self-tests will be distributed in kits of 5 tests and are intended for students on campus and members of staff carrying out their activities in person, especially those in contact with the public (teachers, reception staff or student services, etc.). To ensure their effectiveness, it is recommended you carry out a self-test every week at home, before your first visit to the campus, for example every Sunday if you come to university on Monday, for at least 5 weeks.

Don't hesitate to watch the video tutorial explaining how to use these self-tests (in French)

Practical information leaflets are also available (in French).

NB: test kits are not suitable for people who have been in contact with an infected person or who are showing symptoms. They must get a RT-PCR test.

If you test positive, you will need to self-isolate, inform the people you have been in contact with as well as the university, and get confirmation by a RT-PCR test. In the event of a negative result, it will be necessary to continue to comply with the health measures in place with the same rigour.

From Tuesday morning, self-test kits will be available, whether you are a student or a member of staff, at distribution points located on the main sites of the university.

I thank you warmly for your continuing care and responsibility.

Manuel Tunon de Lara,
President

[UPDATE 05/06 - 12 PM]

Message to staff members from the President

Dear Colleagues,

As announced by the President of the Republic, lockdown rules were modified yesterday and precede a gradual end of lockdown which should start on 19 May.

As a result, travel is no longer limited to a 10-km radius during the day. Similarly, missions taking place outside the region no longer require a certificate, so long as they comply with curfew regulations (7pm-6am).

It is also possible to organize in-person second semester exams, according to the examination arrangements defined by course teaching teams and a calendar that will be adjusted accordingly. In all cases, students should receive or have received the notification to attend the examinations at least 15 days before the date of the examination, to allow them time to get organized. If they are not able to attend the exam, for health reasons for example, re-sits or reasonable adjustments will be put in place by the teaching teams.

As you know, despite the gradual resumption of certain activities, the virus continues to circulate in our country. As such, and in accordance with national guidelines, telework should be given priority until 9 June. However, it now becomes possible, under the guidance of your supervisor, to return to work on-site one day a week, by respecting health measures and, in particular, by wearing a mask at all times, as it is still compulsory both inside and outside the university. I would also like to remind you that group meals, which increase the risk of contamination, remain strictly prohibited. Unfortunately, cases of contamination have been observed during meals shared among colleagues in recent weeks.

At this stage, all other general measures in the institution remain unchanged. This is particularly the case for meetings, including scientific meetings, which must be held via videoconferences or webinars. As soon as we receive the updated guidelines from the Ministry, we will keep you informed. As well as these essential measures, we will soon receive auto-tests which will help to detect the virus in people with no symptoms. They will be handed out to you in the same way as masks, under the supervision of departmental directors. Details will be provided in the coming days.

Thank you again for your commitment and patience.

Manuel Tunon de Lara,
President

Message to students from the President

Dear Students,

From today, it will be once again become possible to organize in-person examinations for the second semester, according to the examination arrangements defined by your course teaching teams and a calendar that will be adjusted accordingly. In all cases, you should receive or have received the notification to attend the examinations at least 15 days before the date of the examination.

We are well aware of the difficulties that some of you might be experiencing at the moment. As such, we would like to remind you that in the case of exceptional circumstances, such as health-related issues, you may contact your course management who will let you know about possible re-sit options and, where applicable, about any adjustments that might be possible.

As you may know, despite the gradual resumption of certain activities, the virus is still active in our country. To ensure that everyone stays safe, health measures will be put in place for the organization of in-person exams: you will be required to arrive 30 minutes before the start of the exam (instead of 20 minutes in normal circumstances) and hand sanitizer will be given to you. I would like to encourage you to respect these measures, and especially, to wear a mask at all times, as it is still compulsory both inside and outside the university.

As well as these essential measures, we will soon receive auto-tests which will help to detect the virus in people with no symptoms. They will be handed out to you following the guidelines that we will share with you shortly.

I am well aware of the efforts that the health situation requires of you, especially during this period of examinations, and I wish you all the very best for the end of the academic year.

Manuel Tunon de Lara,
President

[UPDATE 04/07 - 11 AM]

Message to Staff Members from the President

Dear Colleagues,

Last Friday evening, I sent you a message which set out an initial organizational framework for this week and the next four weeks following announcements by President of the French Republic. In that message, I reminded you of our individual and collective responsibilities in implementing the new measures aimed at combating the COVID-19 epidemic, which has worsened throughout the country.

Following the publication on April 3rd of the decree establishing the new conditions for the current lockdown restrictions, we received a circular from our supervisory minister yesterday evening specifying the applicable regulations for the university, including information regarding exams. 

All exams must be postponed or held remotely until May 3rd, except for planned continuous assessment tests. This provision is effective as of today.

In terms of teaching activities, we have received confirmation that the in-person system in effect for the past 2 months will be maintained in accordance with the same rules in order to enable students to attend a portion of their classes and/or practical work and supervised work on campus. For students, this will represent the equivalent of one day on campus per week.

Please note that remote work must once again become the rule, in accordance with the provisions set out in the guidelines for professional activities, which was updated on April 1st and sent before the weekend. I am counting on each one of you to limit your on-site presence to that which is strictly necessary for the continuity of activities, and in particular those in charge of organizing this continuity.

I am very well aware of the consequences of these provisions for teaching staff, students and staff members in all fields. The efforts made by our academic community over the past year have been remarkable and have enabled us to demonstrate our sense of responsibility and ability to maintain the continuity of our activities while actively contributing to the health measures required by this crisis situation.

As we await the opportunity to be vaccinated, I would ask you to take all precautionary measures required by this epidemic. Once again, I would like to sincerely thank you all.

 

Message to Students from the President

Dear Students,

Last Friday evening, I sent you a message which set out an initial organizational framework for this week and the next four weeks following announcements by President of the French Republic. In that message, I reminded you of our individual and collective responsibilities in implementing the new measures aimed at combating the COVID-19 epidemic, which has worsened throughout the country.

Following the publication on April 3rd of the decree establishing the new conditions for the current lockdown restrictions, we received a circular from our supervisory minister yesterday evening specifying the applicable regulations for the university, including information regarding exams. 

All exams must be postponed or held remotely until May 3rd, except for planned continuous assessment tests. This provision is effective as of today.

Your directors of studies or registrar’s office will inform you as soon as possible of the changes this will involve for your exams scheduled between now and the start of May.

In terms of teaching activities, I confirm that the in-person system in effect for the past 2 months will be maintained in accordance with the same rules in order to allow you to attend a portion of your classes and/or practical work and supervised work on campus. This represents the equivalent of one day on campus per week, during which you must of course strictly respect the necessary protective measures (masks, minimum physical distance of 2 meters, no gatherings, even outside).

If you have any doubts (possible at-risk contact case, even the slightest symptoms), please do not hesitate to get tested. As a reminder, the university has a testing center on campus, Rue de Naudet in Gradignan (across from IUT), which is open Monday to Friday from 9am to 1pm, by appointment. You may also get tested at an ARS Center near you.

As you know, as we await vaccination, we must take all the necessary measures, both collectively and individually, in order to curb the epidemic and prevent transmission chains from forming at the university.

Finally, please remember that university staff remain available to assist you. Please do not hesitate to contact the Student Health Center (ESE) (ese@u-bordeaux.fr) if you are experiencing any health problems. If you have any questions, please visit the university website, including a FAQ section that is frequently updated, for more information.

I wish you the best of luck as you endeavor to complete this academic year in these unprecedented conditions.

Manuel Tunon de Lara,
President

[UPDATE 04/06 - 11 AM]

Dear students,

 

In accordance with the announcements of the President of the Republic on Wednesday, March 31st, we are asked to make a new effort in the coming weeks to fight against the epidemic, while waiting for the perspectives opened by a generalized vaccination.

Starting today, our organization will be adjusted to adapt to the governmental measures. But the university will remain open. The system put in place since January to allow you to return to our campuses will be maintained. You will be able to continue to attend certain classes and to benefit from the services, according to the rules already in force.

However, the organization of exams may change. If this is the case, you will be informed by your pedagogical managers. All the teams will remain mobilized over the next few weeks to ensure the continuity of your studies and to help you maintain your link with the university.

As a reminder, in all buildings and outside areas of the campus, the protective measures, in particular the wearing of masks and the physical distance (2 m between each person) must be applied with the greatest rigor. Gatherings and meetings, even outdoors, are not permitted.

If you live more than 10 km from the university, you will need to bring with you, in addition to your individual certificate, a document justifying your membership in the University of Bordeaux (Aquipass card or registration certificate available on the ENT) and a document justifying your travel: extract from the timetable, written summons, confirmation of appointment.

Finally, I would like to reiterate that we are at your side during this uncertain period: the student health center (ese@u-bordeaux.fr) is at your disposal in case of difficulty. Situation updates and FAQs accessible via the university's website and shared on social networks are regularly updated. You can count on your university to ensure the continuity of your education and to offer you the best conditions for teaching and university life.

Manuel Tunon de Lara,

President.

[UPDATE 03/22 - 2 PM]

Dear students,

Dear colleagues, 

In an ongoing context of concern on a nationwide scale, which, as you are aware, led the Prime Minister to strengthen measures in the fight against the epidemic, we are observing increasingly active circulation of the virus and its variants across France.

While the gradual roll-out of the vaccination raises our hopes of overcoming the crisis in the long term, it is too early at present for us to relax our efforts. I am therefore calling on your heightened vigilance and wish to remind you of the need to avoid risky behavior and conscientiously apply the health rules to minimize contamination.

It is imperative for the safety of everyone at the university to comply strictly with measures regarding the use of masks, social distancing and handwashing, not only in closed collective spaces, offices, classrooms and amphitheaters, but also during break or lunch times and outdoors. These measures form effective protection against the spread of the virus, as the absence of contamination channels on campus has proven, despite the emergence of positive cases among our community.

Students may be tested at the university test center in Pessac, by appointment via the Student Health center, or at any other test center, and notify their result using the StaySafeUB form.

Furthermore, I recommend the use, for all, of the national tracking application TousAntiCovid, which has demonstrated its effectiveness with regard to contamination clusters.

Should you have any doubts or queries, do not hesitate to go to the university website FAQ and contact the occupational health department (sst@u-bordeaux.fr) or the student health center (ese@u-bordeaux.fr).

Knowing that I can always rely on your sense of responsibility, I’d like to thank you once again for your commitment and patience in these difficult times.

Manuel Tunon de Lara,

President

[UPDATE 03/08 - 6 PM]

President's message for staff and doctoral students

Sir, Madam,

Dear colleagues,

 

I have no doubt that I share with you all a profound weariness in the face of the fears and restrictions of the current situation. The arrival of spring adds to our desire for freedom, while the spread of the epidemic in France is unfortunately an ongoing concern, despite some progress on the vaccination front.

Nevertheless, these spring days do hold reasons to be cheerful, with the gradual return of the students to our campuses. This partial return is being organized thanks to the efforts of the training units and their teams, who are demonstrating a steadfast determination to help the students remain in contact and pursue their studies in adequate conditions.

As the situation stands to date, however, the university is not in a position to return fully to normal operations: remote working must remain the rule and, when on-site work is unavoidable, we must continue to apply the health measures, use of a mask and social distancing (now regulated to a distance of 2m between each person) with the same level of rigor. Similarly, university events cannot return to normal operation on campus.

You are aware of the fact that several, more contagious, variants of the virus are active in France, adding to the strength of the epidemic and requiring heightened vigilance on the part of everyone.

During this present period, which we hope is to be a turning point in the development of the epidemic, I know that I can continue to count on your patience, your commitment and your professionalism in carrying out our missions in compliance with public health requirements.

My warmest thanks to you all once more.

Manuel Tunon de Lara,

President

[UPDATE 01/20 - 9 AM]

President's message to students

Dear Students, 

First of all, despite the difficulties and uncertainties of the current situation, I wish you all an excellent year. I hope that it will allow us to overcome the health crisis we are experiencing and that we will rapidly return to a more normal functioning of our university. In particular, I know that you are keen to get back to your campuses, as are your teachers. The entire university community is looking forward to seeing you and being able to interact with you again in person, rather than virtually.

Following the Prime Minister's announcements on Thursday evening, I would like to come back to you about two provisions that could have an impact on the organization of your classes:

1- The new 6pm curfew

The earlier curfew is now in effect, but we currently do not know if universities will be able to maintain activities and especially face-to-face teaching after 6pm.

Some courses may be subject to adjustments specified by your teachers, but pending national guidelines, class schedules remain unchanged in principle, even if they continue beyond 6pm. We remind you that if your classes at the university require you to return home after 6pm, you must carry the official exemption form and your timetable as proof, as was the case with the previous curfew.

2- The possibility of resuming classes at the university in the form of tutorials, in half groups, for first year students as of January 25.

We welcome this essential step for those of you who joined the university in September, in such unusual conditions. In each college and institute, teachers are working on how to gradually implement the conditions for this return and will keep the relevant students informed as soon as possible.

In addition, as the first semester exams are coming to an end, the pedagogical teams will be setting up small groups of face-to-face tutoring for the students facing the greatest difficulties, on a case-by-case basis, according to the course modules.

Like you, we hope that these measures will then be extended to other year groups, although we must remain cautious in the current health context. As has been the case since the beginning of the health crisis, we are adapting the organization of educational activities as the situation and national guidelines evolve.

The departments and services of the University remain at your side, do not hesitate to contact them if you are experiencing difficulties. The student health center (ese@u-bordeaux.fr) in particular is available and provides free consultations with health professionals (nurses, doctors, psychologists...). Also remember to check the information accessible via the university's website and social networks on a regular basis.

Manuel Tunon de Lara,

President

[UPDATE 01/18 - 6 PM]

President's message to all staff

Dear Colleagues,

First of all, despite the difficulties and uncertainties of the current situation, I wish you all an excellent year. I hope that it will allow us to overcome the health crisis we are experiencing and that we will rapidly return to a more normal functioning of our university.

Following the Prime Minister's announcements on Thursday evening, I would like to come back to you about two provisions that could have an impact on the organization of our work and our missions:

1- The new 6pm curfew

The earlier curfew is now in effect, but we currently do not know if universities will be able to maintain activities and especially teaching after 6pm.

Pending the modification of the last circular of December 19, class schedules must remain unchanged even if they are to be held beyond 6pm. Furthermore, I would like to remind you that working from home remains the rule and that activities that require an effective presence on campus can continue, in strict compliance with health regulations.

If your activities require you to be present on site beyond 6pm, you must generate the employer's certificate required to justify your travel (in particular your journey home after the start of curfew) during curfew using the dedicated online application.

2- The possibility of resuming classes at the university in the form of tutorials, in half groups, for first year students as of January 25.

In each college and institute, teachers are working on how to gradually implement this measure, which is essential for our "new" students who had few classes at the university before the lockdown in the fall. In addition, as the first semester exams are coming to an end, the pedagogical teams will be setting up small groups of face-to-face tutoring for the students facing the greatest difficulties, on a case-by-case basis, according to the course modules.

Since the beginning of the health crisis, and in spite of the uncertainties we are all facing, both personally and professionally, we have been adapting the organization of our academic activities in line with the changing situation and the resulting national guidelines. Despite everyone's best efforts to anticipate, this often requires us to take time to adapt, integrate and implement new measures, but I know that we all share the same concern of fulfilling our public service missions and therefore maintaining our activities when possible, while contributing to the fight against the epidemic.

In this context of uncertainty that I know is challenging, I would like to thank you once again for your precious collaboration and your commitment, particularly in the supervision and support of our students.

Kind regards.

Manuel Tunon de Lara,
President

 

[UPDATE 11/18 - 9 AM]

Message from the President to students

Dear Students,

We were all delighted to see the lockdown restrictions lifted this Tuesday. Like you, we are very keen to see face-to-face teaching resume in early 2021, albeit under exceptional conditions and in line with public-health requirements. We miss you: without you, our campuses are just not the same!

In the meantime, regarding the initial return after the festive break on 4 January, the teaching arrangements at the University of Bordeaux will remain the same as those in place since November. The exams scheduled for this period will go ahead as planned, and lectures and sessions already being conducted face to face over the past few weeks by way of derogation (practical work, activities involving the use of specific equipment, etc.) will continue as before, as will those that have thus far been conducted remotely.

At the same time, we are preparing the ground for you to be able to return gradually, in the second semester, under the same conditions as those in force at the beginning of the academic year, with half the numbers in classrooms, mandatory mask-wearing both indoors and outdoors, and, of course, alternating onsite and remote sessions – all in order to guarantee everyone’s safety.

As I am sure you know, the date of this resumption will depend on how the health situation develops in the coming weeks and the national guidelines that are issued as a result. It is likely to vary, according to type of course and student group. Teaching staff will be able to start making arrangements as soon as we have the chance to do so, taking the specific nature of each course into account in determining the procedures and pace to be followed. 

We are fully aware of how difficult it is to study under these conditions, no matter how motivated you are and despite all the efforts made by your lecturers. We therefore stand ready to welcome you back to your campuses as soon as this is possible. Until then, please do not forget that we are still here for you – even from a distance. Feel free to contact your teaching supervisor, training unit, or university services.

During the end-of-year holidays, the university can be contacted in case of problems via the dedicated email address covid@u-bordeaux.fr In addition, all useful contacts in case of an emergency, as well as current practical information regarding the return in January, are available in the Covid section of the University website.

Despite the current exceptional circumstances, I hope you all enjoy the festive period and have a relaxing end-of-year break.

I look forward to seeing you very soon.

Manuel Tunon de Lara,
President

For all health concerns: call 15

If you are experiencing psychological difficulties, anxiety, or stress, call Charles Perrens Hospital: 0 800 71 08 90 (toll-free)

If you are experiencing social or financial difficulties, call the Ministry: 0 806 000 278 (toll-free)

 

Message from the President to staff and doctoral students

Dear Colleagues,

We were all delighted to see the lockdown restrictions lifted this Tuesday. Like the students, we are very keen to see face-to-face teaching resume in early 2021, albeit under exceptional conditions and in line with public-health requirements. I know many of you are also looking forward to being able to return to work at the university on a more regular basis.

Given the uncertainty around how the health situation is likely to evolve after the holidays, however, we have to remain patient. Initially, on the return after the holidays in early January, teaching and working arrangements will remain the same as they have been since November.

As in the last two months, remote working will remain the rule, whenever possible. Activities that require a physical presence on campus can continue, as long as the numbers of interactions and people present in a facility at any one time are limited, as advised in our various health information sheets, which remain applicable.

In terms of teaching, the exams scheduled for the return after the holidays will go ahead as planned, and lectures and sessions already being conducted face to face over the past few weeks by way of derogation (practical work, activities involving the use of specific equipment, etc.) will continue as before, as will those that have thus far been conducted remotely.

At the same time, we are preparing the ground to welcome the students back gradually, in the second semester, under the same conditions as those in force at the beginning of the academic year, with half the numbers in classrooms, mandatory mask-wearing both indoors and outdoors, and, of course, alternating onsite and remote sessions – all in order to guarantee everyone’s safety.

We do not yet know when all of this will be possible, but we need to be ready to set everything in motion as soon as the national guidelines allow and in line with the requests submitted to government by universities regarding the increasing difficulties being experienced by students. We are hoping this date will be brought forward during January, depending on how the health situation evolves in the coming weeks. In any case, it is likely to vary according to type of course and student group.

I realize that all the uncertainty and constant changes in advice since the start of the health crisis have increased both workloads and the level of worry, and that current working and teaching conditions are proving stressful and sometimes disruptive. I also realize, however, that all of you, despite these difficulties, are doing your best to pursue all university activities, conduct your research, teach, set exams, and, above all, stay in contact with our students. I thank you all wholeheartedly for your sense of responsibility and your unwavering commitment.

Despite the current exceptional circumstances, I hope you can all enjoy the festivities, and that this much-needed break will enable you to relax and recharge with your loved ones in safety. Happy holidays to one and all. 

Manuel Tunon de Lara,
President

 

[UPDATE 11/18 - 9 AM]

Dear colleagues,

The University of Bordeaux is continuing to adapt its organization in order to best maintain its activities during this "second wave" of the COVID-19 pandemic and the new lockdown implemented throughout France since the 29th October. As you know, although teleworking is now the rule, some activities are impossible in such a context and must be carried out within the university premises.

Please consult the online Covid-19 section on the university website regularly. Here you may find different memos concerning the organization during the pandemic, a health guide that includes thematic factsheets, modified according to the latest developments (cf. see below for the updated list of these different document) as well as the FAQ sections per target public.

We would like to make the most of this opportunity to remind you once again to continue to respect the lockdown guidelines and highly recommend that you download the TousAntiCovid application. This application provides your individual certificates of derogatory movement and helps with the tracking of contact cases if necessary.

We know that we may count on your commitment to maintain together our joint activities and thank you for your efforts.

Manuel Tunon de Lara,
President

Vincent Moreau,
General-director of services

[UPDATE 11/10 - 7 PM]

Dear colleagues,

Since the 29th October, midnight, we are once again in lockdown in order to fight against the spread of the COVID-19 pandemic. Although this lockdown is more "flexible" concerning certain aspects, in particular for primary and secondary-level pupils who need to attend their schools every day, it can only be effective by strictly limiting our movement and presence on-site for work. With this in mind, we strongly recommend that you download and use the application "TousAntiCovid" so that contact cases may be tracked and individual certificates of derogatory movement may be obtained.

In line with these new regulations, teleworking has been extended to 5 days. As long as on-site presence at work is not absolutely necessary to maintain activities, full-time teleworking is now the rule to be respected at the University of Bordeaux. If you must come to your work station, a personal certificate of derogatory movement, valid for the duration of your time on-site, must be obtained via the dedicated application on the ENT system.

Two guideline documents are available on the Intranet: one of the documents outlines the organization and accommodations possible for professional activities during the lockdown, the other details movement possibilities for work.

Please remember that the organization of your professional activities and of your movement for work if necessary, must be validated previously with your manager. We know that we may count on your committment and your professionalism to organize our joint missions, thus enabling us to carry out our work while respecting the public health recommendations.

We thank you once again for your precious collaboration.

Manuel Tunon de Lara,
President

Vincent Moreau
General-director of services

[UPDATE 11/6 - 4 PM]

Dear students,

Since the 29th October, midnight, we are once again in lockdown in order to fight against the spread of the COVID-19 pandemic. Although this lockdown is more "flexible" concerning certain aspects, in particular for primary and secondary-level pupils who need to attend their schools every day, it can only be effective by strictly limiting our movement and presence on places of learning and work. With this in mind, we strongly recommend that you respect the lockdown guidelines and that you download and use the application "TousAntiCovid" so that contact cases may be tracked and individual certificates of derogatory movement may be obtained.

As you know, since the 2nd November, all theoretical lessons are delivered online. However, certain practical lessons and exams continue to take place on campus, while strictly respecting the health recommendations. The university libraries may also be accessed but only according to certain limited conditions and if an appointment has been made in advance to borrow documents or to occupy a workstation with or without a computer. In addition, in order to help those with limited access to digital tools, we are planning on providing premises that are equipped with computers or an Internet connection and that may be reserved. Your training components will inform you in due time, how to access/reserve these services.

If you must come to the university campus for one of these reasons, in addition to your derogatory movement certificate, you must have a document proving that you are registered at the University of Bordeaux (Aquipass card or enrolment certificate available on the ENT) and also a certificate justifying your movement: timetable extract, written notification, appointment confirmation. Please find with the following link a document that details the relevant situations and the terms and conditions for these rules (also available on the Covid19 section of the university website)

I thank you for your solidarity and your responsibility during these complicated times. Should you be in difficulty as a result of Covid-19 or the lockdown, do not hesitate to contact the university services, in particular the student health center.

Do not forget to also regularly consult the information available on the university website or on the social networks.

Please be assured that all the university teams are committed to guaranteeing the best possible study and campus life conditions throughout this sanitary crisis.

Manuel Tunon de Lara,
President

[UPDATE 10/31 - 3 PM]

Dear colleagues,

On the 29th October, the Prime Minister detailed the measures to be implemented at a national level in the fight against the second wave of the COVID-19 pandemic. In line with these measures, the University of Bordeaux has adapted its organizational working arrangements in order to maintain our activities while respecting the national objective to limit the spread of the virus. The guidelines enclosed, also available on nuxeo and on the Intranet, define the initial grounds for the organization of our work in the different services starting the 2nd November and until further notice.Teleworking is extended to 5 days. It must be applied to all possible activities. Only those activities that absolutely require on-site presence may continue in person, while strictly respecting the health recommendations and the barrier gestures that help limit the spread of the virus.To assist those staff members who must come to their workplace, a temporary authorization from the university may be downloaded from the Intranet site. It will be replaced shortly with a new authorization that will be valid for a longer period of time.During these difficult times, we thank you for your valuable collaboration, which allows the University of Bordeaux to maintain and pursue its activities.

Dean LEWIS
Vice-President - Human Resources

Vincent MOREAU
General-Director of services

[UPDATE 10/29 - 6 PM]

Dear colleagues,

As you know, during the presidential speech on the 28th October, the President of the Republic announced a new series of measures to fight against the spread of the COVID-19 virus and to reduce the impact of the second wave of the pandemic.

In line with these latest announcements, all teaching at the University of Bordeaux must be delivered on-line as of Monday, 2nd November. Between now and the beginning of next week, I will keep you informed of the new university rules in order to ensure the best possible organization and conditions for our activities.

If you need to come to work on-site this Friday 30th October, you must have an individual sworn declaration (available on the application "TousAntiCovid" or on the website of the Ministry of the Interior) as well as a declaration from the university. This may be downloaded via the following link. The declaration is valid for tomorrow only. Next week, a new version of this "employer" declaration will be available according to the mobility procedures defined by the Ministry of the Interior and service requirements.

I know that, as has been the case since the beginning of this crisis, I may once again count on your commitment and responsibility that is essential for the ongoing functioning of our university during these difficult times. I thank you.

Dear students,

As you know, during the presidential speech on the 28th October, the President of the Republic announced a new series of measures to fight against the spread of the COVID-19 virus and to reduce the impact of the second wave of the pandemic.

In line with these latest announcements, all teaching at the University of Bordeaux must be delivered on-line as of Monday, 2nd November. At the beginning of next week, we will inform you by email and other communication devices (in particular, websites and social media) of the procedures to be implemented and respected for these new measures and the possible adjustments for “hands-on” teaching activities.

Along with your teaching components, we will do our very best to ensure that your classes continue. We will pay particular attention to the importance of guaranteeing access to classes for all students, especially those who are in need.

I know that after the start of a very unusual academic year, these additional rules will strongly impact your student life and may provoke new worries. Along with your lecturers and the entire university community, I wish to reassure you once again of our firm commitment to ensuring the continuity of your education. We promise to offer you, during these exceptional circumstances, the best possible teaching and university conditions.

Manuel Tunon de Lara,
President

[UPDATE 10/23 - 4 PM]

Sir, Madam, Dear students,

On the eve of the vacation period, I would like to remind you of the vital protective measures to reduce the spread of the COVID-19 virus, which is still actively circulating.

More than ever the familiar prevention measures must be maintained:

  • Mandatory mask on campus, both indoors and outdoors;
  • Minimum distance of one meter between individuals, with a reduction in the capacity of our premises and a ban on groups of more than 10 people outside of rooms specifically adapted to comply with this physical distance;
  • Meticulous hand sanitizing, for which we have installed around 800 hand-sanitizer dispensers to facilitate hand-washing, in addition to the usual washroom facilities.

The application of these measures and the sense of responsibility demonstrated by our community have enabled us to check the spread of the virus in the establishment since the start of the academic year (fewer than 35 new student cases per week, across all our sites in Nouvelle-Aquitaine, for a total of 57,000 students throughout our university campuses).

Beyond campus life, this vigilance must also be applied to our private lives. This requires a significant effort for each and every one of us and I am aware of the impact of this epidemic on your social life, in terms of the encounters, exchanges and festive moments which are normally an intrinsic part of student life. But it is vital that we do not relax our vigilance, to protect each other and to protect our loved ones.

Many of you are about to go home to your families or travel during the Fall break that starts this Friday. These trips could accelerate the spread of the virus across France.

To curb this spread, the ARS (Regional Health Authority) is inviting all the students of the Bordeaux conurbation to take a free test before leaving on vacation. You simply need to present your Aquipass card to a private test laboratory or the Metropole test centers, including the one which opens today and for 3 weeks on the premises of the Bordeaux Montaigne-Montesquieu University campus in Pessac. This specific facility for students of the health faculty will also be rolled out in the coming days on the Carreire campus in Bordeaux.

Furthermore, if you are traveling to a ‘scarlet’ zone and/or are likely to have been in contact with the virus, please take a test before returning to campus after the break, even if you do not present any symptoms.

Lastly, and obviously, you must not come to the campus if you are COVID-19-positive, if you present symptoms or if you are an at-risk contact, as confirmed by a health professional. In this case, you must self-isolate as a precaution (this includes your private activities), and notify the Student Health center ese@u-bordeaux.fr of your medical situation. You must also inform your student affairs department and educational head of your absence. Your training component will inform you of the possibilities for educational continuity, according to your situation.

I would like to thank you for your solidarity and sense of responsibility in this health context and remind you that if you have any queries or issues related to COVID-19, please do not hesitate to call on the university’s services: student affairs, student health or student life departments, etc.

You can count on our support to get through this very particular period.

[UPDATE 09/18 - 6 PM]

Dear colleagues, 

As you are aware, the Gironde region has been identified as a location in which the Covid-19 virus is spreading rapidly. This has led the Prefect to take reinforced sanitary measures for the Bordeaux metropolis and the Gironde region since the beginning of the week.

Most of these measures had already been anticipated in the health plan implemented in our university at the beginning of the academic year.

This is the case, for example, of the wearing of masks, which has been mandatory since the beginning of the academic year for everyone, in all indoor and outdoor spaces of the university. This requirement has been extended to a 50-meter area around the entrances and exits of the university and is now the subject of a ruling by the Prefecture.

This is also the case for student parties, which were already banned within the university and are now forbidden generally throughout the department, including in private settings.

Over the summer, we also worked alongside your colleges and institutes to provide the necessary conditions to ensure our teaching arrangements are as safe as possible, by reducing groups in the lecture halls and classrooms by half, by rearranging such premises to facilitate physical distancing, by investing massively in digital equipment to allow remote retransmission or by maintaining digital equipment support services for those students most in need.

In addition, the Prefect has requested that we limit group gatherings to a maximum of 10 people and asked for the closure of student third places, since convivial gatherings are the cause of most grouped outbreaks of contamination. Recreation rooms, halls and social rooms* that are usually open to students are therefore closed until further notice.

We must also avoid gatherings, whether they be inside or outside, except for those premises that have been specifically adapted in order to respect physical distancing – in particular for teaching. As a reminder, face to face meetings with more than 10 participants are forbidden and virtual conference solutions must be favored.

Since it is impossible to drink, eat or smoke without removing your mask, meals and coffee (or cigarette) breaks are strictly limited to 10 people (for students and staff) on our campuses. We also recommend that you take such breaks outside and increase the distance between each other, especially when eating (2 meters if possible).

  • For staff, given the current sanitary context, in addition to existing social spaces, it is exceptionally possible to have lunch in individual offices or in available meeting rooms. In this situation, the minimum distance between people must be increased (2 meters) and always, no matter the size of the room, no more than maximum 10 people should be present at the same time.
  • For students, along with the colleges and institutes, given the arrival of fall and the reduction in capacity of the university restaurants, we are looking for solutions to allow those who would need to eat their cold meals in a sheltered place, while maintaining sufficient distance between people.  

I would like to draw your attention to the importance of respecting barrier gestures, both at the university and in private settings, as the virus also spreads within our community: in addition to wearing masks and physical distancing, hand hygiene and preventive isolation in case of symptoms are essential. 

If you are symptomatic or positive for Covid-19, do not come to university. Notify the  occupational health service for staff members sstcovid19@u-bordeaux.fr (medical information) and, at the same time, inform your manager and the HR and Social Development pole (pole-rhds@u-bordeaux.fr) of your absence. 

Do not hesitate to consult the online information space dedicated to Covid-19 on the university's website. It is regularly updated, contains health data sheets and information concerning pertinent procedures for the University of Bordeaux and provides answers to the most frequently asked questions. Lastly, the email address covid@u-bordeaux.fr is available for any questions (other than medical ones) you may have related to the sanitary situation.

I am well aware that the conditions of this new academic year are not easy for you, nor for the students and I realize the considerable efforts that are being made to ensure that our university continues to function and to welcome our students on-site. I am very grateful for your responsibility and your commitment.  

* association premises, attributed to an identified association, are not closed. Their use in the heightened respect of the sanitary regulations is under the association's responsibility. If we find that these instructions are not respected, they will be closed immediately.

[UPDATE 09/09 - 9 AM]

Dear colleagues,

Our supervisory Ministry has just published a circular with the latest updates concerning the recommendations for returning to work within the context of the COVID-19 pandemic. As a result of this circular, we are adapting the conditions for the obligatory wearing of face masks in the University, as defined in a new decree issued by the President (link). It is to be noted that this obligation also applies to lecturers who are teaching their classes in person and to speakers who are participating in meetings in person, no matter the distance respected between them and their audience.

This mail is to remind you that the wearing of face masks is obligatory for everyone, in all interior and exterior university spaces, even when the minimum distance of 1 meter or more may be respected between people.

This rule pertains to staff members, including lecturers who are physically present with students, for all forms of teaching, and also to those participating in meetings in person, even when the participants are spaced out and do not circulate. It is also to be respected for all movement in interior and exterior university spaces…

We also wish to draw your attention to the importance, everywhere and for all, of respecting and enforcing barrier gestures, which remain the primary tool in the fight against the spread of the virus, while it is actively circulating in our region and especially in Gironde, including within our University community:

  • Wear a face mask
  • Regularly and thoroughly wash your hands
  • Maintain at least 1 meter distance between yourself and others

Reminder: a dedicated COVID-19 section is available online and updated regularly. This section contains health sheets detailing the procedures applicable within the university, as well as answers to the most frequently asked questions by students and staff. Please refer to this section of the website in case of questions or doubts.

In addition, the covid@u-bordeaux.fr email address is available should you wish to contact the University's crisis unit, for any questions other than specific medical questions (which should be addressed to the occupational health service for staff members sstcovid19@u-bordeaux.fr, or to the Student Health Center ese@u-bordeaux.fr).

We know that we may count on our collective responsibility for the application of these measures that will limit the spread of the epidemic, and thank you for your precious collaboration. 

Manuel Tunon de Lara,
President

Vincent Moreau,
Director-General of services  

[UPDATE 09/01 - 9:15 AM]

Dear colleagues,

As the holidays come to an end, I wish you all an excellent return to work; I hope that the summer break provided a much needed rest for you, your family and friends after the very challenging first months of 2020.   

As you know, after nearly 6 months off-site, most of our students will finally be able to return to our campus and we will also be welcoming our 1st year Bachelor students who are starting their experience of higher education. We are delighted to finally be able to welcome these students on-site. I know that many of you are working hard on the organization of this exceptional return to the university and I thank you. 

The Regional Health Agency (ARS) has confirmed the acceleration of new COVID-19 cases, in particular within the region of Gironde, and given the size and diverse profile of our community, it is very likely that cases will be detected in the coming weeks or months within our university. Our objective is thus to avoid such cases spreading throughout our community. 

The number one health measure that applies to all, whether it be staff, students, visiting lecturers or visitors, is the mandatory use of face masks in all interior and exterior university spaces, as of Monday, August 31st. In addition, more than ever, respecting barrier gestures is necessary to stop the epidemic: careful and frequent hand washing and physical distancing. Health professionals speak of the 3 point rule: mask, hand washing, 1 meter distance. 

It is also essential that each and every one of you be able to trace your itinerary and contacts in the establishment, in case of positive testing for the virus. This individual vigilance will make it possible, if necessary, to speed up the identification of any so-called "at risk" * contacts (whether it be colleagues, students or visitors) and therefore to limit the transmission of the virus in our community.

Furthermore, if you have symptoms or live with someone (partner, child, flatmate, etc.) who has tested positive for COVID-19, you should isolate and consult your doctor immediately. In practical terms, this means not coming to your workplace, staying at home (while of course informing your employer), and contacting the university workplace health service to find out how to best proceed and protect others in such a situation**. For any questions, a "covid" email address (covid@u-bordeaux.fr) is available and will direct you to the right contacts in case of doubt.

The COVID-19 section on the university website is currently being updated to provide the necessary information for this new period. In particular, thematic "frequently asked questions" (FAQ), accessible to all, will cover specific questions from university staff (and also students), for example what to do when tested positive for COVID-19 (and for suspected cases, when in contact with cases), protective material, etc. Do not hesitate to consult this section regularly for up-to-date information on the situation or useful contacts.

In this section of the website you may also find the contact details of the different HR and social development services, in particular the workplace health service, who are available should you have any questions or require help. This exceptional period may be very worrying and stressful and I therefore encourage you to consult with the doctors or psychologists here within the university if necessary.

I know that I may count on the collective responsibility, commitment and solidarity of our community in order to make this exceptional start of the academic year a success. I thank you for your efforts.

Wishing you all a pleasant return to the workplace.

[UPDATE 06/12 - 7:05 PM] 

Message of the president of the University of Bordeaux, Manuel TUNON de LARA, to all staff and doctoral candidates at the University of Bordeaux

Ladies and Gentlemen,

Dear Colleagues,

Since the easing of lockdown restrictions began, more than 3,000 staff at the University of Bordeaux have been able to return to our campuses and resume their activities face-to-face in university premises on an occasional or regular basis – including nearly 2,000 in our research structures.

As you know, this second phase of the university's on-site activity resumption plan was based on the establishment’s upstream validation procedures, dictated by the need to ensure the conditions required to protect our community’s health.

Since last week, however, we have been relieved to observe that the widespread lifting of lockdown is enabling a rapid return to a form of normal (or almost normal) daily life. In line with this approach, and as I told you a few days ago, we have decided to facilitate the resumption of activities on university sites wherever possible, by easing the conditions for returning to our premises.

In concrete terms, for this new phase, heads of structures and the directors of laboratories, units or departments are now responsible for overseeing the resumption of activities on university premises. In view of the relaxation of national restrictions, which previously required compliance with a uniform framework, the prior authorizations that had to be issued by the Safety and Protection Officer are abolished.

Of course, the heads of structures will need to inform logistics services of this resumption of activity in advance to enable the scheduling of cleaning for the premises concerned before staff return to the site. Of course, everyone will also need to keep observing preventive health measures and the famous barrier precautions. 

Directors will therefore be able to define the organizational arrangements for their structures, and in particular, to allow staff to return to sites, in compliance with health instructions and taking account of the impact of these decisions on departments – particularly administrative and support departments – beyond the structure under their responsibility. Working as closely as possible with staff, they will be able to identify, on a case-by-case basis, solutions adapted to particular missions, specific situations, and individual working conditions, while ensuring that staff are not prevented from returning to their normal working environments for too long.

While we are still unable to pick up where we left off on March 15, we can adapt the way we operate by bearing a few practical principles in mind:

  • firstly, teleworking can be maintained, either totally or partially, when it is possible without seriously impacting the activities to be performed. Indeed, it will have to be maintained when staff are subject to specific constraints – I am thinking of vulnerable people, in particular.
    In this regard, I would like to point out that the generalization of distance working imposed on us by the health crisis was carried out under exceptional conditions. The feedback from this experience will enable us to adapt our existing guidelines for teleworking, which we had already implemented at the university, by continuing to monitor its impact on the quality of life at work.
  • secondly, we cannot all be present on the premises at the same time because physical distancing is still necessary; this is why, whenever possible, the rotation of staff or teams and the organization of staggered attendance times will help to limit physical proximity in the workplace as well as on public transport, and will enable the majority of us to resume our normal working practices, at least occasionally.
  •  finally, the impact of the resumption of activity on the cleaning of premises must be taken into account at all levels, considering that the health measures increase the duration of cleaning operations. It will therefore be necessary to give maximum thought to how we use our premises in order to limit the work required of the logistics teams, which are already under considerable pressure, to the occupied premises only.

A memorandum issued by the Director General of Services and the Safety and Protection Officer, and clarifying the arrangements for this new phase of our on-site activity resumption plan, will soon be sent to the academic and administrative management teams. Similarly, the health information sheets already available in the activity resumption area on the university's website will be updated if necessary.

I am counting on everyone to follow these health guidelines more than closely than ever at a time when more and more of us are going to be present on our campuses, because the coronavirus is still out there and it is our behavior, including the application of barrier measures, that will stem the epidemic.

I am fully aware that this third phase of the activity resumption plan is eagerly awaited, even though in reality, the university’s activities have never stopped, and despite the lockdown, our community has been working very hard during the unprecedented events of this spring. I am delighted at the prospect of all this intense activity – hitherto at distance – gradually returning to enliven our campuses, just as I am delighted at the prospect of meeting you all again over the coming weeks.

Thank you all for your unfailing commitment since the start of the crisis.

 

[UPDATE 05/18 - 9:15 AM] 

Activation of Phase 2 of the Plan for resuming activities at university sites

Message form the president of the University of Bordeaux, Manuel TUNON de LARA to all University of Bordeaux staff members and PhD students

Dear Colleagues,

After the first post-lockdown week spent preparing the university for the resumption of certain activities on campus sites (only activities that cannot be performed remotely), we are ready to begin phase 2 of our “plan for resuming on-site activities” in the next few days, in accordance with the information you received last Wednesday from the Director General of Services and the Defense and Security Official.

I know many of you are very eager to move forward, and I understand this. However, our priority is to ensure that we resume activities in a way that ensures safe conditions for all, and this requires the implementation of complex measures, given the size of our institution, the number and diversity of the entities involved, the specific constraints for each entity, and the number of sites. Once again, I would like to sincerely thank all those who contributed to this process of defining and implementing plans for resuming on-site activities (PRAS). I am well aware of the scale of this task and the work that lies ahead in the coming weeks.

On Monday, May 18 and on the morning of Tuesday, May 19, we will be able to finalize the logistical and technical preparation for the arrival of all staff members at the various campuses and activate Phase 2 on Tuesday, May 19 at 2pm.

I would like to remind you that only those officially authorized by the Defense and Security Official will be able to return to their usual workplace on this date (they have been identified in advance and notified by the head of their entity). For all others, remote work will continue for the coming weeks.
All those who will be returning to work on-site must strictly comply with the guidelines indicated in the memo and health guidebook available in the Covid-19 section of the university website dedicated to conditions and guidelines for the resumption of activities on university sites. Please carefully read the latest versions of the different health information sheets, which have been regularly updated since initial publication.
An important guideline has been added for these early stages: as a precaution, we ask that you consider the tap water to be unsafe for drinking. Due to the extended shutdown of the water system in our university buildings during closure, water may have stagnated in some of the pipes, leading to the development of bacteria that could make the tap water unsafe to drink. The necessary maintenance operations are still underway and will continue early in the week. It is therefore important not to drink any tap water until the services confirm that they have completed their work and that the water in our internal university network is safe to drink. We will inform each university site as soon as we know more.
I know I can count on each of you to act responsibly in the midst of these circumstances that remain unprecedented, despite the end of lockdown measures.
 
Take care of yourselves and your loved ones. Together, let’s commit to these prevention measures: they remain essential in defeating this epidemic.

 

[UPDATE 05/07 - 6:00 PM]

Message to all staff members and doctoral students of the University of Bordeaux

Dear colleagues,

 

As stated by the President of the University of Bordeaux in his video message yesterday, the progressive end of the lockdown, starting on the 11th May 2020, will be accompanied by an activity renewal plan for the university campus sites, organized according to two phases.

In concrete terms, this means for Phase 1 (May 11th until May 17th), the only activities permitted on the campus sites will be: review of the premises, maintenance operations, cleaning and organizing prior to staff arrival. Only those staff members, authorized to carry out such actions, will be allowed on the campus sites as of the 11th of May, as well as those specifically authorized by their manager, once their authorization certificate is duly validated by the defense and security official. The campus fire and emergency services will thus have the list of staff members who may be present on each specific site, those not registered on the list will not be allowed to enter.

In the same way, the renewal of certain activities on site, planned for Phase 2 (as of May 18th), will be allowed only for those staff members who have been identified in avance by their managers, whether it concern regular or one-off presence on site. Working within the campus sites will therefore remain an exception. 

In order to faciltate a progressive renewal of these essential activites on the university campus sites, while respecting the advised security conditions, we please ask you to strictly follow these guidelines and to consult with your manager for any questions concerning the renewal of activities.

We thank you for your collabration and support which are highly important during this time that the university is gradually renewing activities on its campus sites, in continuing exceptional circumstances.

 

[UPDATE 04/03 - 7:30 PM]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

Dear colleagues,

After three weeks of national lockdown in order to limit the spread of the coronavirus COVID-19 pandemic, I hope you are all keeping safe and sound. I would like to take this opportunity to express my deep gratitude for all your hard work during these exceptional circumstances.

As you know, being part of this action, our university has done its utmost in order to ensure that services continue, despite the closure of our campus. I am aware that this continuity – be it for educational, scientific or administrative requirements – is complicated for many of you. It may imply managing childcare along with teleworking, using personal IT equipment, working with unreliable connections or having to rapidly and urgently master new tools and work methods… Most of you are experiencing, for the first time ever, remote teaching as well as teleworking along with their specificities. These may include, especially at this time, difficulties in preserving a balance between personal and professional lives.

I know that I may count on your commitment to our public service and I recognize every day, our community’s incredible capacity to adapt, unite and innovate for the good of our students, for research and for the health and security of all.

As we must surely confront this sanitary crisis with a long-term vision, I am counting on each and every one of you to watch out for one another and to engage in collective goodwill in order to overcome together this exceptional challenge.

Wishing you all a restful weekend,

Take care of yourselves and stay safe.

[UPDATE 04/03 - 5:45 PM]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

Dear students,

After three weeks of national lockdown in order to limit the spread of the coronavirus COVID-19 pandemic, I would like to make sure that each and every one of you is managing to remain safe and I also want to remind you that the University of Bordeaux is here to help during these exceptional circumstances.

Our lecturers and staff are working hard every day to ensure the continuity of different activities via remote technology, whether it concern your study program or general guidance. For those that are in a precarious situation, emergency social assistance services have been developed.

To find out more, please consult the COVID-19 FAQ for students that is available on our university website or on your faculty website. The main questions and answers are listed here. Since the beginning of the lockdown, this FAQ is updated on a regular basis and will continue to be modified as the situation evolves in the coming weeks.

If you do not find the answer to your question on this FAQ, you may call the toll-free number: 0 805 04 10 12 (from 8.30am until 6pm from Monday until Friday – free of charge).

As a reminder, please find below your main contacts:

  • Remote learning: the lecturer for your program may be contacted by email or via the Moodle platform (with your ENT connection)
  • Education: consult the educational directory during the university closure
  • Study guidance and professional integration: study guidance and career counselors can be reached by email (orientation.carrieres@u-bordeaux.fr) and are available for a telephone appointment if necessary
  • Specific needs related to a handicap: PHASE (students with disabilities, student athletes, student artists) service advisors are available by email or by phone, from 9.30am until 11.30am from Monday until Friday; please consult their directory.
  • Health and psychological support: the Student Health Center can be reached from Monday to Friday from 9am until 12.30pm and from 1.30pm until 5pm on +33 (0)5 33 51 42 00 or by email (ese@u-bordeaux.fr)
  • Social assistance: the Student Life Centers may be reached by email (bve.social@u-bordeaux.fr); see also the online social assistance application form

    

We are aware that the question of exams is of particular concern to you and would like to assure you that the teaching teams are prepared to adapt assessment methods in these exceptional circumstances. Your assessment terms and conditions will be communicated to you by your training component as soon as they are confirmed.

We will continue to keep you informed by email (@etu.u-bordeaux.fr), on the university website and on our official social media accounts throughout the duration of this health crisis. Do not hesitate to widely relay these messages and measures to those around you.

Finally, as you know, it is essential that we continue to scrupulously follow the lockdown instructions and barrier gestures to prevent the spread of the virus and protect each and every one of us.

Wishing you, as always, health and safety during these difficult times.

  

[UPDATE 03/27 - 6:30 PM]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

The University of Bordeaux has been closed for 10 days now, as part of the measures to prevent the spread of the Covid-19 coronavirus epidemic and national lockdown, and the French Prime Minister has just announced the extension of this national lockdown for at least another 15 days.
In this context, many of you are working from your homes, often in complicated conditions, with children to look after, fragile family members take care of... in the common concern to ensure our public service missions.
First, I would like to reiterate my warm and heartfelt thanks for your commitment.

I would also like to make sure that you are doing as well as possible in these exceptional circumstances. I remind you that the university remains present for its entire staff, especially for those who may find themselves in a delicate situation, notably through the Human Resources and Social Development division.

Despite the closure of the premises to the public, continuity of service is maintained:
· Health: the occupational health service can be reached by email (specific Covid-19 address: sstcovid19@u-bordeaux.fr or per usual contacts for any other questions) and if you feel the need for support, the occupational psychologist and various telephone listening services are at your disposal.
· Social action: the social workers can be reached by email (specific Covid-19 address: servicesocialcovid19@u-bordeaux.fr or per usual contacts for any other question). They are at your disposal to inform, guide, and accompany you regarding social and/or financial difficulties you may encounter, particularly during this lockdown.
· Staff with disabilities: the disability correspondent remains your primary contact and can be reached by email: correspondant.handicap@u-bordeaux.fr

You can find all this information in the dedicated “FAQ for staff” webpage on the university website (www.u-bordeaux.com) or contact the toll-free number 0805 04 10 12 (from 8:30am to 6pm, Monday through Friday) for assistance.
In these times when social ties and solidarity are essential, do not hesitate to relay this information to people who may not have access to digital tools and to report any situation that justifies it by email to servicesocialcovid19@u-bordeaux.fr.
In the same way, do not hesitate to disseminate as widely as possible the support measures that have been implemented for our students. All the details are on the university website.
Finally, I would like to thank you for continuing to scrupulously respect the essential instructions to stop the spread of Covid-19 and in particular the following measures:
 · closure of our campuses to anyone whose physical presence has not been identified as essential in our activity continuity plan;
 · self-isolation and barrier gestures, in both professional and personal settings.
We will continue to keep you informed by email and on the university website during this sanitary crisis.
Take care of yourself and your loved ones.

[UPDATE 03/21 - 7:30 PM]

Message from Anne-Marie Tournepiche, Vice-president for student and campus life and Paul Marsan, Student vice-president

Dear students,

As a result of the COVID-19 pandemic, the University of Bordeaux is closed since the 16th March. In line with the national containment recommendations, we must all of us, now stay at home.

We are very much aware that these exceptional circumstances may especially affect those who are in a precarious situation. It is for this reason that our university is taking action and adapting its student services.

Please consult the information below that details the various services available for those who are in such a precarious situation. Although regular student services are currently closed to the public, rest assured that service continuity is still guaranteed.

Psychological health and support

The student health center (ESE) proposes a nurse hotline, medical teleconsultations and psychological support and counselling. These services may be reached between Monday and Friday from 9am until 12.30pm and 1.30pm and 5pm by calling +33 5 33 51 42 00 or by contacting ese@u-bordeaux.fr 

Social assistance

Staff members from the Student Life Centers are ready to answer your questions by email:

Telephone hotlines will be made available in the next few days. Do not hesitate to make use of these contacts should you experience any complications (financial, social, etc.).

During these exceptional circumstances, the university is reinforcing its social assistance. You may:

The processing of requests will be accelerated at this time and we will do our utmost to provide you with useful support, as quickly as possible, in particular financial or equipment acquisition support.

Information

Please make sure to regularly check your student email inbox (@etu.u-bordeaux.fr) and to consult the information published and updated frequently on the university website (international version to be updated) to inform you of the systems put in place, and in particular the emergency systems specified in the FAQ (food distribution…) .

All of our university staff is active and particularly attentive to those of you who may be in a precarious situation. Stay informed and contact us should you require any help.

Last of all, please make sure to respect the sanitary measures and to take care of yourselves,

Wishing you health and safety for the time ahead.

 

[UPDATE 03/17 - 6:18 PM]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

Following the speech by the French President last night, I confirm that the University of Bordeaux is closed until further notice and has activated its activity continuity plan (in French: “PCA”).
I am counting on our community to scrupulously comply with the containment instructions that are essential to stop the spread of the COVID-19 coronavirus epidemic and to protect each and every one of us.

You will find on the university website a set of regularly updated information, including FAQ pages to answer main questions that arise. These will be updated regularly. You will also find health advice and useful contacts of the main services that have switched to working remotely.

I would also like to inform you that we have set up a single telephone number, instead of the usual campus switchboards: 05 40 00 27 00 (reachable from 8:30 a.m. to 6:00 p.m.).

The teaching and administrative teams are working hard to guarantee the continuation of learning and teaching activities for our students. The laboratories organize the continuation of activities essential to the scientific life of our establishment. Services are mobilized to work remotely and guarantee the minimum functioning of the university.

I am aware of the efforts that you are making individually and collectively to ensure that our establishment carries out its public service mission in the best possible way under often difficult conditions. I would like to express my warmest thanks for the commitment, flexibility and innovation that you are demonstrating in the exceptional circumstances that we are going through together.

   

[UPDATE 03/16 - 5:16 p.m.]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

The current situation in relation to COVID-19 is evolving very rapidly and it is our collective and individual responsibility to comply with national guidelines to limit the spread of the epidemic and protect the most vulnerable. As a higher education research institution with a strong health component, we must be exemplary in applying the necessary health measures in the face of this exceptional situation.

I remind you that - like all French universities - the University of Bordeaux is now closed and has activated its activity continuity plan (in French : “PCA”). All students and staff must remain at home, with the exception of staff whose presence is essential to the vital functioning of the establishment, and within the strict framework of the activity continuity plan.

Within this framework, buildings are closing Monday, March 16, 2020 at 6:00 p.m. until further notice. Site managers (laboratories, training buildings, administrative services, etc.) are asked to ensure this closure and to facilitate the intervention of fire & emergency services who will conduct verification rounds in the evening. This closing time may be staggered according to service requirements, particularly if organizational constraints are necessary on this day to close under good conditions, especially in research units.

In the absence of new instructions, and starting Tuesday, March 17, access to the buildings will be from 8:00 a.m. to 6:00 p.m. in accordance with the activity continuity plans established by each structure and only for persons authorized under these activity continuity plans:

  

For research activities

The director of the research facility sends an email to the fire & emergency services of his or her campus stating the following:

The surname(s), first name(s), position(s) of the person(s) to be granted access to the building. In the case of a one-time intervention, the director will specify the date and the desired arrival and departure times. In the case of a repetitive intervention, the director shall specify the days when such accesses will be necessary or the required frequency.

Reminder of contacts

Must be put in copy of the director's email: the director of the research department, the DGSa RIPI (thierry.alcouffe@u-bordeaux.fr) and the Defense and security official (fabrice.blanquie@u-bordeaux.fr).

 

For training-related activities

The director of the educational unit, or the administrative and financial manager, writes a request by email under the same conditions as described above.

The following persons must be copied on the email: the director of the college or institute, the DGSa FIPVU (alexandra.puard@u-bordeaux.fr) and the Defense and security official.

 

For administrative activities

The DGSa sends its requests to the appropriate fire & emergency service (with the Defense and security official copied on the email).

  

For maintenance operations falling under the PILPSE division and the IT department

The services that need to intervene contact the fire & emergency service of their campus on the model of the procedures described above (contacting the fire & emergency service of their campus, with both the Defense and security official and the DGSa copied on the email). A message must be sent even when the agents responsible for intervening have autonomy of action.

 

I would like to draw your attention to the fact that the institution ensures strict compliance with the national instructions transmitted by our Ministry and that a delay after the government's public communication is therefore necessary before informing each and every one of you of the measures taken at the University of Bordeaux.

As of Tuesday, March 17, FAQ pages will be available online on the university intranet and website to answer main questions that arise. They will be supplemented by a toll-free number instead of the institution's switchboards, the number of which will be communicated as soon as possible.

I thank you for your understanding and would like to assure you of the full mobilization at your side of the entire management team and the administration in these exceptional circumstances.

   

[UPDATE 03/15 - 7:22 PM]

Message of the president of the University of Bordeaux, Manuel TUNON de LARA

As you know, yesterday, Saturday, March 14, the French Prime Minister announced new measures to fight the coronavirus. In particular, he called on all our fellow citizens to respect the instructions on social distancing, in particular to limit travel, meetings and non-essential contacts, as well as to respect barrier gestures. Administrations are invited to take massive action to organize telecommuting.

Under these conditions, and in view of the new instructions received today from our supervisory ministry, I ask all staff whose particular situation makes them vulnerable to the risk of an epidemic to stay at home, starting tomorrow and until further notice, and to report to the occupational health service (sstcovid19@u-bordeaux.fr), to the HR division (poleRHDS@u-bordeaux.fr) and to their supervisor.

This provision, in accordance with the recommendations of the High Council for Public Health transmitted by our supervisory ministry, concerns in particular pregnant women, people with renal, cardiac or respiratory insufficiency, cirrhosis, cardiovascular risks, insulin-dependent diabetes or with complications, chronic obesity or immunodeficiency. It also applies to anyone who is ill. When appropriate, telecommuting arrangements will be possible.

I invite all other staff to stay home tomorrow while waiting for instructions from their supervisors, except for staff:
- mobilized in essential activities linked to the activity continuity plan (in French : “PCA”)
- directly involved in research projects on the COVID-19 epidemic or comparable epidemics

The activation of activity continuity plans implies the maintenance of the vital activities of the establishment. Telecommuting will be activated whenever missions allow it and until further notice.

Furthermore, I would like to remind you of the necessity to imperatively respect barrier gestures and rules of social distancing (distance of 1m between people, cancellation of all meetings and face-to-face meetings that can be cancelled, priority to email and telephone exchanges for essential meetings related to activity continuity, calibration of rooms to respect the distance or, failing that, audioconferences, etc.).

Protect yourself and others by complying with these national instructions.

I know I can count on the commitment and responsibility of each of you to get through this exceptional situation collectively.

    

[UPDATE 03/14 - 12:00 AM]

Clarifications regarding the closure of the University Libraries

The University Libraries will be closed as of this Saturday 03/14 evening until further notice.
In these exceptional circumstances:

  • the duration of the loans will be extended as long as necessary,
  • no penalty will be applied to documents to be returned,
  • return boxes remain open.

Libraries can be emailed at : doc-bibliotheque@u-bordeaux.fr

 

[UPDATE 03/13 - 9:30 PM]

In accordance with the directives received from the Ministère de l’enseignement supérieur, de la recherche et de l’innovation, the University of Bordeaux will be closed to the public from Monday, March 16, 2020 until further notice. This closure applies to all face-to-face teaching; it therefore concerns the students, who are requested to remain at home or to return to their place of main residence.

The other activities of the university and in particular research and administration activities will continue in accordance with official health instructions (specifically : barrier gestures, and cancellation of public events for more than 100 people).

Continuation of learning and teaching activities

From Monday no face to face teaching of any kind will take place - the university is organizing the continuation of learning and teaching to minimize, as far as possible, the impact of these exceptional circumstances on student education.

In practical terms this means that teachers of all faculties and educational units, supported by our administrative teams, are mobilized to make their courses accessible remotely, on a case-by-case basis, and in all types of possible format (e-learning, videos, webcast etc…). Sandrine Rui, vice-president for education and campus life, is coordinating this continuity plan with the management teams of the colleges and training institutes and will soon send out a note to all teaching staff detailing the learning technology options available in order to organize this dematerialization of teaching.

Examination procedures may, where necessary, be adjusted along similar lines.

The competitive examinations (PACES, ECN, CAPES, aggregation, etc.) will be organized under their usual conditions, since this is compatible with health prevention measures in force.

Continuation of other university activities

Research laboratories will remain open in compliance with official health instructions (specifically : barrier gestures and cancellation of public events for more than 100 people).  Philippe Moretto, vice-president for Research, working with the research organizations, will presently remind the unit directors of the need to maintain scientific activity, science being, as the Minister pointed out, one answer to this unprecedented situation.

In the same way, administrative services will also remain open.

Staff who are able to telecommute should choose to work from home, with the agreement of their manager, and under the conditions defined by the Director General of Services (DGS).

Libraries

Based on the information we have at this time, the university libraries will be closed to students and the public from Monday.Library staff will continue their normal activity.

Missions outside France

The university suspends any mission outside of mainland France until further notice. (including to French overseas departments and territories) 

In these exceptional circumstances, we invite you to consult your university messaging system on a very regular basis, including in the evening and during weekends. Information will also be updated in real time on the usual institutional communication channels: university website and intranetENT, and FacebookTwitter and Instagram accounts.

Dedicated FAQ pages will be posted on the university’s website early next week.

 

[UPDATE 03/13 - 11:30 AM]

In order to best protect the entire population and to take into account the evolution of the COVID-19 epidemic, the President of the French Republic announced yesterday evening a series of measures, which include at the very least the closure to the public of all higher education institutions as of Monday, March 16, 2020 and until further notice.

In accordance with this decision, the University of Bordeaux will be closed starting Monday, March 16, 2020. No form of face-to-face teaching will take place from Monday and until further notice. Similarly, the university libraries will be closed to students and the public.

A business continuity plan, which includes pedagogical arrangements, is currently being deployed.

We will communicate on the practical arrangements for the closure by the end of the day at the latest, with the Ministry having to provide us with specific instructions this afternoon.

In these exceptional circumstances, we therefore invite you to consult your university messaging system on a very regular basis, including in the evening and during weekends. Information will also be updated in real time on the usual institutional communication channels: university website and intranetENT, and FacebookTwitter and Instagram accounts.

  

[UPDATE 03/10 - 5:30 PM]

Measures 

The coronavirus COVID-19 is now present on the French national territory, including several sites of grouped cases called "clusters" (to date: towns/cities located in Haute-Savoie, Oise, Morbihan and Grand-Est).
Given the presence of the virus on the territory, in accordance with ministerial instructions, the prevention measures that apply to the University of Bordeaux, as of today, are as follows:

  • Students, teachers, lecturers and staff residing or having resided (holidays, weekends...) in a "cluster" must:
    • if they are still in the cluster: stay there until the end of the classification of the area as a "cluster"
    • if they have left the cluster: stay at home for 14 days before returning to the university

We will do our utmost, as far as possible, to ensure pedagogical continuity for the students concerned.

  • Students, teachers, lecturers and staff returning from foreign countries where the virus is present are invited to slow down their social life and to monitor themselves (by measuring their body temperature twice a day) 
  • People who have made a short stay in a cluster (e.g. transport connections) can go back to the university but are invited to be cautious

International travel suspensions 

The evolution of the COVID-19 coronavirus epidemic at the international and national levels continues. The Ministry of Solidarity and Health has therefore updated its recommendations, in particular concerning officially confirmed areas of exposure (to date: Mainland China, Hong Kong, Macao, Singapore, South Korea, Iran, Italy).

The University maintains the suspension, until further notice, of all professional or student departures to the officially confirmed areas of exposure for its students, researchers, lecturers and administrative staff. It also recommends to its community to postpone any personal travel to these same areas.

Obligation to report 

Students and staff, including visiting researchers, are required to report to the university by completing the online form in the following two cases:

  • suspicion leading to a test, whether positive, negative or in progress
  • inability to go back to the university (confinement in a "cluster" in France or preventive 14 days following a stay in a "cluster")

Please note: staff must also report themselves to their hierarchy (n+1) and to the HR teams by email poleRHDS@u-bordeaux.fr.

Health instructions 

To limit the spread of the virus, it is essential to respect and disseminate official health instructions and, in particular, the ones listed below.

  • Wash your hands very regularly.
  • Cough or sneeze into your elbow.
  • Greeting without shaking hands, avoiding hugs.
  • Use disposable tissues.
  • Wear a mask when sick (on medical prescription).

In case you are returning from an area of exposure or from one of the officially identified "clusters", you must also follow these instructions:

  • When possible, avoid close contact with others (meetings, elevators, canteen, etc.);
  • Take your temperature twice a day;
  • Monitor the appearance of respiratory infection symptoms (coughing, difficulty breathing, etc.);
  • Avoid contact with frail individuals (pregnant women, the chronically ill, the elderly, etc.);
  • Avoid frequenting places with frail individuals (hospitals, maternity hospitals, accommodation structures for the elderly, etc.);
  • Avoid all non-essential outings (large gatherings, restaurants, cinema, etc.);

In case of signs of respiratory infection (fever or feeling of fever, cough, difficulty breathing) if you live in an area where the virus is present or within 14 days of returning from an area where the virus is present:

  • Contact Samu Centre 15 with your symptoms and recent stay.
  • Avoid all contact with your family and friends.
  • Wear a mask (on medical prescription).
  • Do not go to your doctor or emergency room to avoid any potential contamination.

Contacts and official websites

For any question about the virus, symptoms, preventive measures, etc. 

  • The occupational health service (05 40 00 60 60 / 37 11 - sstcovid19@u-bordeaux.fr)
  • The student health service (ese@u-bordeaux.fr / 05 33 51 42 00) are the preferred contacts; health professionals are available to answer questions.

You may also find informations on:

Staff Health Contact

Occupational Health Service
For any questions about the virus, symptoms, prevention measures.

+ 33 (0)5 40 00 6060 / 3711
Contact by email

Students Health contact

Student Health Center
The Student Health Center offers students a nurse hotline, medical teleconsultations and psychological support and counseling.

+ 33 (0)5 33 51 42 00
Contact by email